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The Receive Payment fields are described in the table below.
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Field
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Description
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1.
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Deposit Account
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Select the appropriate deposit account from the Deposit Account dropdown. The Deposit Account dropdown list is comprised of accounts marked as Cheque in the master account list.
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2.
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Customer
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Select the appropriate customer from the Customer dropdown. Once a customer is selected, a list of open invoices for that customer displays.
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3.
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Memo (Ledger)
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The Memo (Ledger) field is automatically filled in and will be included in the general ledger and generally follows the following format: Invoice:Customer Name. This Memo field can be edited. Click in the field and type to edit.
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4.
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ID
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The ID is automatically generated by Nominal and uniquely identifies this record.
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5.
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Date
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The Date field displays the date the payment was made. By default, this is today’s date. To change, click in the field and select another date.
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6.
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Open Invoice(s)
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The Open Invoice(s) area displays open invoices for the selected customer.
· Each row displays a different invoice.
· Each invoice has information organised in Date, Invoice ID, Sale Amount, Due Amount and Paid Today columns.
Click in the Paid Today column for the appropriate invoice to enter the amount of the payment you are recording.
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7.
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Payment Method and Pay Details
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Choose the appropriate payment method from the Payment Method dropdown.
Click the Pay Details button to enter payment details (credit card numbers) for the payment.
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8.
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Total Paid
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The Total Paid field displays the total of all the Paid Today column(s) above.
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9.
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Save
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Click Save to save and close the invoice.
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10.
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Cancel
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Click Cancel to close the invoice without saving it.
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Fill out the fields as accurately as possible to reflect the received payment.
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